Recording policy

Notice of conversation recording and data processing

In compliance with data protection regulations and Law 1/1982, of May 5, [Your company] Your express consent is required for the voice recording during the conversation that will take place through this video call and the subsequent processing of the collected data as set out below.

Voice recording and data processing are performed for the purpose of maintaining proper tracking of the use case.

This data processing is carried out by VOICIT TECHNOLOGIES SL, processing the following personal data collected during the voice recording of the conversation: name and email of the participants, and the data on the use case discussed in the conversation.

The recording and personal data will be treated confidentially and kept secure, not being used for other purposes, nor transferred to other third parties.

By accepting this invitation, you confirm your consent to the recording of the conversation and the processing of your personal data as described above.

Interview recording and data processing notice

In compliance with data protection regulations and Law 1/1982, of May 5, [Your company] Your express consent is required for the voice recording during the interview that will be carried out through this video call and the subsequent processing of the collected data as set out below.

Voice recording and data processing are carried out in order to produce a more detailed selection report and expedite the candidate selection process.

This data processing is carried out by VOICIT TECHNOLOGIES SL, processing the following personal data collected during the voice recording of the interview: candidate name, candidate email, educational background, work experience, availability to join and mobility, reasons for changing jobs, expectations of the position and salary range.

The recording and personal data will be treated confidentially and kept secure, not being used for other purposes, nor transferred to other third parties.

By accepting this invitation, you confirm your consent to the recording of the interview and the processing of your personal data as described above.

"Before we begin, I'd like to ask your permission to record and process the data from this conversation using AI so I can prepare a more detailed selection report with Voicit. If you need more information, I can share it with you."

Notice regarding session recording and processing of health data

In compliance with the GDPR and Law 41/2002 on patient autonomy, [Name of the center] We request your explicit and voluntary consent to record the audio of this session and automatically generate its transcript and a clinical summary using an artificial intelligence tool (Voicit).

The purpose is to create and maintain your medical record more accurately, allowing the healthcare professional to focus on the session rather than note-taking. Health data (special category, Art. 9 GDPR) is processed based on your explicit consent (Art. 9.2.a) within the context of healthcare (Art. 9.2.h).

The technology provider VOICIT TECHNOLOGIES SL acts as the data processor (Art. 28 GDPR); the data is stored encrypted within the European Union and is not used to train AI models. Clinical decisions are always the responsibility of the licensed professional and are protected by professional secrecy.

It is entirely voluntary: if you do not consent, you will receive exactly the same care and the professional will take notes manually. You can revoke your consent at any time at [e-mail]as well as exercising your rights of access, rectification, erasure, limitation, portability and opposition, or complaining to the AEPD (www.aepd.es).

By accepting this invitation, you confirm your consent to the recording of the session and the processing of your health data as described above.

Consent for the recording and assisted transcription of the session

[Name of the center], with CIF […], requests your explicit and voluntary consent to record the audio of the sessions and automatically generate its transcription and a clinical summary using an artificial intelligence tool (Voicit).

Purpose. To create and maintain your medical record more accurately, allowing the professional to focus on the session instead of note-taking. It will not be used for any other purpose.

Data processed. Voice recording, session transcript, and derived clinical summary. This data includes health-related data (special category, art. 9 GDPR).

Legal basis. Your explicit consent (art. 9.2.a GDPR) for the recording, within the framework of healthcare (art. 9.2.h GDPR) and in accordance with Law 41/2002 on patient autonomy.

Willfulness. Providing this consent is entirely voluntary. If you do not give it, you will receive the same therapeutic care, and the professional will take notes manually.

Revocation. You can withdraw your consent at any time, without justification and without any consequences for your treatment, by informing your professional or at [e-mail]Future recordings will be stopped, and you can request the deletion of existing ones.

Person in charge of treatment. The technology provider is VOICIT TECHNOLOGIES SL (Tax ID B10529246), which acts as the data processor (Art. 28 GDPR) and processes the data exclusively according to our instructions. Storage is encrypted and carried out on infrastructure located in the European Union.

International transfers. The AI analysis is currently performed by a US-based provider, under standard contractual clauses approved by the European Commission. The data is not used to train artificial intelligence models.

Automated decisions. No automated clinical decisions are made. Artificial intelligence only transcribes and writes; the diagnosis, assessment, and treatment plan are always the responsibility of the licensed professional.

Professional secrecy. The recording and its transcription are protected by the professional secrecy of the Code of Ethics of the General Council of Psychology and form part of your medical record, with access restricted to the professional who treats you.

Conservation. They will be preserved for [term], in accordance with Law 41/2002 and our policy for the preservation of medical records.

Your rights. Access, rectification, erasure, restriction, portability and objection, by contacting [e-mail]You can also file a complaint with the Spanish Data Protection Agency (www.aepd.es).

☐ I consent to the recording and assisted transcription of my sessions.
☐ I do not consent.

Name: ______ · ID Number: ______ · Date: ______ · Signature: ______

"Before we begin: I use a tool that records and transcribes the session so I can write the clinical notes without typing while we talk. It's under professional confidentiality, just like everything else we discuss here. The data is stored encrypted in Europe, and I make the clinical decisions, not the tool. It's entirely voluntary: if you prefer I don't record, we can proceed exactly as before. Is that alright with you?"