Updated: March 2026 · By Álvaro Arrescurrenaga, CEO of Voicit
A selection process with 20 candidates generates approximately 20 hours of interviews. If each manual report takes 30-45 minutes, the documentation alone consumes more than 10 additional hours. With AI tools, that time drops to less than 2 hours—and the reports are more comprehensive, consistent, and easier to compare.
It's an AI-generated document that summarizes the key points of a job interview: skills assessed, candidate responses, strengths, areas for improvement, and a final recommendation. It's created from the interview transcript and can be customized with templates tailored to the position and the company's evaluation criteria.
Content
- Qué es un informe de entrevista y por…
- El problema de los informes manuales
- Cómo funciona la generación de inform…
- 5 herramientas para generar informes …
- Quick comparison
- Guía paso a paso: de la entrevista al…
- Plantilla gratuita de informe de entr…
- 5 errores comunes al usar IA en infor…
- Frequently Asked Questions
- Conclusion
- Related articles
📋 What is an interview report and why does it matter?
An interview report is a document that contains a structured evaluation of a candidate after an interview. It is not a transcript or loose notes—it is an analytical summary that allows you to:
- Compare candidates objectively: all evaluated with the same criteria, in the same format.
- Reducing memory bias: After 10 interviews, it's impossible to remember the details of each candidate without documentation.
- Making decisions as a team: The report is the document that the interviewer shares with the hiring manager, the technical team, or the selection committee.
- Comply with the GDPR: Documenting the reasons for acceptance or rejection is a good legal practice, especially if you use AI in the process (AI Act, Art. 14).
Without reports, hiring decisions rely on subjective impressions and incomplete notes. With well-prepared reports, the process is fairer, faster, and more defensible.
⏱️ The problem with manual reports
Most recruiters recognize that documenting interviews is important—but few do it well. The reasons are predictable:
- 30-45 minutes per report when writing manually (transcribing notes, structuring, drafting conclusions)
- 40% of the details A conversation is forgotten within the first 24 hours if it is not documented (Ebbinghaus curve)
- Inconsistency: Each interviewer has their own format, level of detail, and criteria — making it impossible to compare candidates fairly.
- 63% of recruiters They claim that the administrative burden is their biggest daily frustration (source: Bullhorn Staffing Report)
The result: many teams simply don't write reports, or they do so superficially ("Good impression, moves on to the second phase"). This leads to bad hires—which cost an average of 30% of annual salary of the employee (source: US Department of Labor).
🤖 How AI-powered report generation works
AI tools for interview reports follow a 4-phase process:
- Audio capture: The tool records the interview (with the candidate's prior consent) whether it is in person, by phone, or by video call (Zoom, Teams, Meet).
- Automatic transcription: AI converts audio into text, identifying who is speaking (diarying) with 90-98% accuracy depending on the tool and language.
- Analysis and extraction: A language model analyzes the transcript and extracts: mentioned competencies, relevant experience, answers to key questions, positive and negative signals.
- Report generation: The AI structures everything into a predefined template with clear sections: executive summary, competency assessment, strengths, areas for improvement, and recommendation.
The entire process — from audio to final report — takes between 2 and 5 minutes per interview. Compared to the 30-45 minutes of the manual process, this is a 90% reduction in time.
🛠️ 5 tools to generate interview reports with AI
1. Voicit
A Spanish tool designed specifically for job interviews. It records the conversation (in person, by phone, or video call), transcribes it in Spanish with high accuracy, and generates customizable reports with templates for each position. No bots allowed in the meeting — Records directly from the device. Integration with leading ATS systems.
- Languages: Native Spanish speaker + 50 other languages
- Differential: Specific templates for HR, comparative reports between candidates
- Price: Free plan available, plans from €20/month
2. Metaview
Generates automatic interview notes by integrating with Zoom, Teams, and Google Meet. Focused on recruitment teams at tech companies. Produces well-structured summaries but is geared towards the English-speaking market.
- Languages: English (primary), limited support for other languages
- Differential: Deep integration with ATS (Greenhouse, Lever)
- Price: from $50/user/month
3. BrightHire
An interview intelligence platform that records, transcribes, and generates interview highlights. Includes legal compliance features and automated scorecards. Targeted at medium-to-large companies in the US.
- Languages: English mainly
- Differential: interview scorecards + compliance
- Price: enterprise (under consultation)
4. Otter.ai
A general-purpose transcription tool that can be used for interviews. It provides good English transcription, but it doesn't generate structured selection reports—you need to manually format the output.
- Languages: English (better performance), basic Spanish
- Differential: Affordable price, good for general use
- Price: Limited free plan, starting at $16.99/month
5. Fireflies.ai
Meeting bot that records, transcribes, and summarizes conversations. Works with Zoom, Teams, Meet, and other platforms. Generates automatic but generic summaries—not designed for candidate assessment.
- Languages: multilingual (includes Spanish)
- Differential: broad integration with productivity tools
- Price: Limited free plan, starting at $18/month
📊 Quick comparison
| Tool | HR Report | Spanish | No bot | Templates | Price from |
| Voicit | Yes, native | Excellent | Yeah | Yeah | Free / €20/month |
| Metaview | Yeah | Limited | No | Yeah | $50/user/month |
| BrightHire | Yeah | No | No | Yeah | Consult |
| Otter.ai | No | Essential | No | No | Free / $16.99/month |
| Fireflies.ai | No | Yeah | No | No | Free / $18/month |
📝 Step-by-step guide: from interview to report
Step 1: Prepare the assessment before the interview
Define the criteria you want to evaluate for the position: technical skills, soft skills, cultural fit, motivation. Configure the report template with these sections—so the AI knows what to look for in the conversation.
Step 2: Inform the candidate and obtain consent
Before recording, inform the candidate that the interview will be recorded for documentation purposes. In Spain, consent must be obtained. explicit and informed (GDPR, Art. 6). A simple verbal warning at the beginning of the interview is usually sufficient, but it is better to have it in writing.
Step 3: Record the interview
Activate recording in your tool. If it's a video call, the Zoom/Teams/Meet integration will do it automatically. If it's an in-person meeting, use the mobile app. Advice: Don't worry about taking notes — focus on the conversation. The AI will take care of the rest.
Step 4: Generate the automatic report
When the interview ends, the tool processes the audio, transcribes it, and generates the report in 2-5 minutes. Review the result: verify that the assessed skills are correct, add any personal observations you may have, and adjust the final recommendation.
Step 5: Share and decide
Send the report to the hiring team. With standardized reports, comparing 10 candidates takes minutes instead of hours. The hiring manager can read the reports without having been in the interview and have enough context to participate in the decision.
📄 Free interview report template
This is the structure we recommend—and the one Voicit automatically generates. You can use it as a reference to configure your own template:
1. Basic data
- Candidate: [Full Name]
- Position: [Job Title]
- Interview date: [DD/MM/YYYY]
- Interviewer: [Name]
- Duration: [X minutes]
- Modality: [In-person / Video call / Telephone]
2. Executive Summary
- Summary in 3-5 lines of the overall impression of the candidate, their fit for the position and the most relevant points of the conversation.
3. Competency-based assessment
- Technical Competency 1: [Assessment + interview evidence]
- Technical Competency 2: [Evaluation + evidence]
- Soft skill 1: [Evaluation + example mentioned]
- Soft Skill 2: [Evaluation + example]
- Cultural fit: [Assessment]
4. Strengths
- [Strength point 1 with specific evidence from the interview]
- [Strength Point 2]
- [Strong point 3]
5. Areas for improvement or risk
- [Area 1 with context]
- [Area 2]
6. Recommendation
- Decision: Proceed to next phase / Second interview / Do not proceed
- Justification: [2-3 lines explaining why]
- Suggested next step: [Technical interview / Practical test / Offer]
⚠️ 5 common mistakes when using AI in interview reports
- Do not review the generated report. AI is good, but not perfect. It can misinterpret a sarcastic response, confuse names, or misassign a skill. Always double-check before sharing.
- Not obtaining consent to record. Recording without explicit consent violates the GDPR and may invalidate the entire process. Inform the candidate BEFORE activating recording.
- Using AI as the final decision-maker. The AI report is a supporting tool. The decision to hire or reject must always be made by a human—especially under the EU AI Act.
- Do not customize the template. A generic report is not suitable for comparing candidates. Configure the skills, criteria, and sections according to each specific position.
- Ignore the audio quality. Poor internet connection, background noise, or poor microphone quality will reduce the accuracy of the transcription. Make sure the recording conditions are acceptable.
❓ Frequently Asked Questions
¿Cómo generar un informe de entrevista con IA?
El proceso es simple: (1) graba la entrevista con una herramienta de IA como Voicit (funciona en presencial y videollamada), (2) la IA transcribe y analiza la conversación, (3) genera automáticamente un informe estructurado con las secciones que necesites (formación, experiencia, competencias, motivación, etc.). El informe está listo en menos de 2 minutos.
¿Qué herramientas generan informes de entrevistas automáticamente?
Las principales son: Voicit (la más completa en español, con plantillas de RRHH personalizables), Metaview (enfocada en entrevistas técnicas, principalmente en inglés), BrightHire (integrada con ATS) y Noota (multiidioma). Voicit destaca por funcionar sin bots y en reuniones presenciales.
¿Es legal grabar una entrevista de selección para generar informes?
Sí, siempre que informes al candidato previamente y obtengas su consentimiento. El RGPD exige transparencia: el candidato debe saber que se graba, con qué finalidad, durante cuánto tiempo se conservarán los datos y cómo ejercer sus derechos. La mayoría de herramientas profesionales incluyen mecanismos de consentimiento integrados.
¿Qué secciones debe tener un buen informe de entrevista?
Un informe completo incluye: formación académica, experiencia laboral (en formato storytelling), motivación por el proyecto, expectativas sobre el puesto, motivos del cambio, idiomas, rango salarial, disponibilidad (incorporación, movilidad), competencias técnicas y evaluación de competencias blandas por incidentes críticos.
¿Cuánto tiempo ahorra la generación automática de informes?
Un informe manual de entrevista tarda entre 20 y 45 minutos en redactarse. Con IA, el informe está listo en 1-2 minutos tras finalizar la entrevista. Para un proceso con 10 candidatos, el ahorro es de 3-7 horas solo en documentación. Además, la calidad es más consistente porque no depende de las notas del entrevistador.
✅ Conclusion
AI-powered interview reports transform one of the most tedious tasks in the hiring process—documenting conversations—into an automated 2-5 minute process. Teams using them report a 70% less administrative time and they make better decisions thanks to more complete and consistent reports.
The key is not to automate for the sake of automating, but Free up recruiter time for what really matters: get to know the candidate, assess the fit, and make a good hiring decision.
If your recruitment team is still writing reports manually — or not writing them at all — it's time to try an AI tool. Voicit Generates automatic interview reports in Spanish, with customizable templates per position and without the need for bots in the meeting.
👉 You might be interested in: How to record face-to-face meetings with AI and generate automatic minutes (2026)
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